How you can make meetings better?
Here are some tips you can use to make your meetings productive, effective and fun!
don’t book a meeting room before you exactly know:
make sure you invite people who are able to contribute to the agenda and will help move things forward. This is not a social party!
don’t overcrowd your meetings, make sure that everybody can effectively hold a discussion
it’s good to have an agenda that’s visible for everyone – it will help you to stay on track with time and content
that keep everyone ‘in the meeting’ – no technology/phones will help everyone focus and engage, having facilitator and timekeeper person boost efficiency
putting information directly in front of your participants will ensure more focus. Everybody is on track, everything is transparent. You can have it all downloaded and printed my template below
again, having visual notes in front of everybody, makes to easier to stay on track with the agenda and the key objectives of a meeting
be strict with it. Small talk is good for a coffee break. Respect the participants. If someone is late – don’t let the whole group suffer as a result
it’s important to leave some time at the end of the meeting to agree – who owns a task and when is expected delivery date
especially with ongoing projects – check the progress, review the notes from last meetings – you don’t have to waste time to do a long introduction or sum up the last meeting – just take a quick view on a visual note from the last meeting and everything is clear